Facilities Administrator

Job Introduction

Provide professional admin support to the Facilities Team, including management of diary and other day to day activities. 

Role Responsibility

• Manage telephone and email enquiries on behalf of the Facilities Team and respond accordingly
• Raise all purchase orders for the Facilities Team and develop a process to ensure invoices and payments are made to external parties accurately and timely
• Manage HR procedures in accordance with company’s HR policies & Procedures Manual and advise managers accordingly
• Manage all bookings with Caterers, Hotels, taxi firms and couriers as required.
• Maintain an electronic and paper filing system of documents, which meets all company standards.
• Organise and attend Facilities meetings as directed, taking minutes and actions.
• Provide support to House Service office assistant in all post duties, process post during House service assistant absence
• Coordinate and host all Southeastern visitors in 4 More London by booking them on Sky system or with security team.
• Organise Facilities 4 More London stock, asset and inventory management, and advise House Service assistant on any low stock level to fulfil

The Ideal Candidate

• Experience of working in business administration
• High level of IT knowledge – Word, Excel, PowerPoint, Outlook
• Excellent written & verbal communication skills
• Excellent organisational skills
• Makes sound decisions, explores ideas and possibilities to find new ways of doing things.
• Ability to work in a team
• Experience of working with databases.

Package Description

Southeastern recognises the value of every individual employee and offers benefits that reflect this.

As well as a generous salary, we offer a comprehensive benefits package which includes;

• A Contributory Final Salary Pension Scheme 
• Free rail travel on Southeastern and GTR rail services (extends to family members for leisure/educational travel)
• After a qualifying period, reduced rate travel on other train operators, including European services
• Up to 24 days annual leave entitlement (plus bank holidays). 
• Access to an array of discounts for retail and leisure products through our benefits scheme.
• Family friendly benefits including enhanced maternity/paternity leave, parental leave and carers leave.

About the Company

About Southeastern

Southeastern is one of the busiest commuter rail companies in the UK running more than 2,000 trains, and carrying nearly 600,000 passengers every day between London, Kent and East Sussex.

Just over 4,500 employees - mostly from the communities that we serve - work together to provide this vital service and we are looking to expand our successful team. We have a strong set of values that shape the way we run our business and guide our staff in delivering what our customers need. These are:

• We aim to be the best
• We make the difference together
• We care passionately about our people and our passengers

We are also proud to be a WORK180 Endorsed Employer for Women. If you would like to know more information about how we are supporting our employees, you can view our policies and initiatives here.

If you have been unsuccessful in the recruitment process for the same/similar position you will not be eligible to apply for a period of 6 months from that date.

All offers of employment are subject to us obtaining satisfactory references (covering all education, training, employment and unemployment in the preceding 5 years and any previous railway employment). We will also complete right to work in the UK and criminal record checks. This is to ensure we are employing the best person for the role and to protect our customers, colleagues and our reputation.

This post will close before the intended closing date should sufficient number of suitable applications be received. Therefore, if you are interested in applying for this role, we suggest that you do so at the earliest opportunity to avoid disappointment.

SE Trains Limited