HR Assistant

Job Introduction

We are seeking an HR Assistant to join our team based from our Head Office in London Bridge (Hybrid Working) for a 12 month fixed term contract.

You will provide a comprehensive administrative service within the HR Services Team which will include;

• Administering the company’s employment referencing and ID card procedures, ensuring deadlines are met and all necessary information is recorded to comply with DfT requirements and Company procedures.
• Administer the Company’s reward schemes, ensuring vouchers are stored, issued and recorded in accordance with Company procedures and all nominations are followed through to conclusion to enable employees to be rewarded in a timely manner.
• Organise award ceremonies for long service, retirements and reward schemes including preparation of all speech material and gifts.
• Create and maintain the personal files for all HQ employees, senior managers and directors, ensuring they are stored securely and managed in accordance with the Company’s personal files procedure.

In addition, you will provide administrative support to the HR Admin Team Leader and HR Systems & Benefits Manager as required.

The Ideal Candidate

To be considered for this role we recommend you demonstrate the following in your application;

• Previous experience of administration, preferably in an HR Department
• Good working knowledge of IT systems to include Word and Excel
• Good communication skills and the ability to get on with people at all levels
• Experience of note taking and preparing reports.
• Excellent interpersonal and communication skills both written and verbal
• Highly organised and able to work well under pressure
• A flexible and co-operative approach to work
• Working towards or completion of CHRP (desirable)

Package Description

Southeastern recognises the value of every individual employee and offers benefits that reflect this.

As well as a generous salary, we offer a comprehensive benefits package which includes;

• A Contributory Final Salary Pension Scheme 
• Free rail travel on Southeastern and GTR rail services (extends to family members for leisure/educational travel)
• After a qualifying period, reduced rate travel on other train operators, including European services
• Up to 24 days annual leave entitlement (plus bank holidays). 
• Access to an array of discounts for retail and leisure products through our benefits scheme.
• Family friendly benefits including enhanced maternity/paternity leave, parental leave and carers leave.

About the Company

About Southeastern

Southeastern runs train services into London from Kent and East Sussex, operating almost 1,700 trains a day, carrying more than 400,000 passengers, serving 176 stations and covering 540 miles of track.

Just over 4,600 employees - mostly from the communities that we serve - work together to provide this vital service and we are looking to expand our successful team. We have a strong set of values that shape the way we run our business and guide our staff in delivering what our customers need. These are:

• We aim to be the best
• We make the difference together
• We care passionately about our people and our passengers

We are committed to being an inclusive employer, creating a workplace where everyone can come to work, feel safe and comfortable and able to do everything to the best of their ability. Read about some of the great Diversity and Inclusion initiatives our Head of Colleague Experience has been leading on here. 

We recognise the positive value of diversity and it matters to us that our teams reflect the communities we serve. We welcome and encourage applications from people of all backgrounds.

We proud to be a WORK180 Endorsed Employer for Women. If you would like to know more information about how we are supporting our employees, you can view our policies and initiatives here.

We have also won the Top Employer award at the Women in Rail Awards 2022!

If you have been unsuccessful in the recruitment process for the same/similar position you will not be eligible to apply for a period of 6 months from that date.

All offers of employment are subject to us obtaining satisfactory references (covering all education, training, employment and unemployment in the preceding 5 years and any previous railway employment). We will also complete right to work in the UK and criminal record checks. This is to ensure we are employing the best person for the role and to protect our customers, colleagues and our reputation. We are unable to offer sponsorship to work in the UK. 

This post will close before the intended closing date should sufficient number of suitable applications be received. Therefore, if you are interested in applying for this role, we suggest that you do so at the earliest opportunity to avoid disappointment.

SOUTHEASTERN is owned by SE Trains Ltd, a subsidiary of the Department for Transport’s public sector owning group, ‘DOHL.’ DOHL has responsibility for three rail companies, LNER, Northern Trains Limited and SE Trains.

SE Trains Limited